Does this sound familiar? You have a million tasks and responsibilities to do: cook dinner, call the doctor to make an appointment, clean out the garage, start that new project, read the 50 emails in your inbox, wash the dishes, do laundry, schedule the work meeting, follow up with employees, submit report at work, play with your child, spend time with your husband, call your friend, call your mom, call your sister, sleep, and so forth.’
You have so many tasks to do, that you don’t even know where to begin, so you write down a list, and do what you THINK is priority.
Then, someone reminds you of that OTHER report that is due. Or your daughter’s class is having a party and you need to bring something for the party. Then, you get 5 other emails.
Or maybe this is more you: you are engrossed in a project that you have spent half the day on, and you still have a ton of tasks to complete.
IF YOU FEEL OVERWHELMED WITH TOO MANY THINGS ON YOUR PLATE AND YOU HAVE NO IDEA WHAT TO TACKLE AND WHEN, YOU’RE NOT ALONE.
There is a way.
There is a way to feel less stressed AND PRODUCTIVE AT THE END OF THE DAY. There is a way to feel accomplished rather than just busy.
Trust me. I know. I have a full time job in management, have a part-time business, and am a mom, wife, daughter, sister, aunt, friend, etc. AND I also coordinate a local mom’s group!
So now with that being said, let’s get to the steps.
1.Get CRYSTAL clear on your priorities and goals.
Sometimes we spend a ton of time doing things that don’t get us closer to our goals, which wastes precious time (I don’t know about you, but when I’m on facebook not for business tasks, I spend about 10 minutes 3 times a day on facebook.. and another 10 minutes once a day on Instagram. That comes out to 40 minutes a day. And I consider myself pretty disciplined when it comes to time management)/productivity). What could I have done in that 40 minutes? I could have washed the dishes, cleaned the kitchen, and put away toys in that 40 minutes..
More importantly, I could have spent undivided quality time with my daughter, instead of staring at the screen. Ugh. Mom guilt anyone? (I’ll talk about that in another post).
Sometimes we spend time saying yes to all of the invitations or other tasks a coworker needs help with, that our own priorities and goals end up getting pushed aside.
Then, we end up having more things on our to-do list, making us tired and exhausted at the end of the day, wondering where the day went.
Get Planning Worksheet
In this bundle, You'll get:
1. Instructions on How to Use the Planning Worksheet using the Time Blocking Time Management Method
2. A Blank Worksheet
3. 3 different examples of how to use time blocking for 3 different lifestyles:
1. Full Time Employee
2. Part Time Employee
3. Working Student
2.Set specific, realistic expectations within your priorities, projects, and to do lists.
Sometimes we have so many things we want to do, but we are not being realistic with time. We don’t take into account the number of time things really take, so other tasks and projects get pushed to the side.
For example mundane tasks take more time than we realize such as: driving/commuting, sleep, grooming, eating, going to the bathroom, talking to coworkers, social media, etc. These little tasks are important because they all take time and need to be accounted for when you put together a schedule.
3.Use time management and productivity techniques such as time blocking, batching, or Pomodoro.
Using different time management techniques allows you to look at your schedule in a realistic way to see if you even have time for all the things on your to-do list.
For example, time blocking is a technique used in planning to allocate specific tasks to specific blocks of time. To some, it may seem the same as scheduling, but most people only break their schedule by appointments or meetings that have specified times.
By using a technique such as time blocking, it helps one prioritize and work on a task while minimizing distractions and other tasks that would take more time.
4.Use systems to simplify things.
When you have systems and are organized, you spend less time making decisions. You also spend less time looking for things such as documents, emails, papers, or information.
Systems are routines, habits, rituals, or some form of organizational process. Examples include a place where you leave your keys or bag, a morning routine or evening routine, set days where you have specific meals, or even ironing on Sunday afternoons.
When you have a way to reduce the amount of things in your head to remember, you have less things to feel overwhelmed about.
5.Write everything down and process it CONSISTENTLY
This habit could be either on paper or digitally. Either way, the mind is not meant to be storage, but rather, it is meant to process information.
If we have too much on our mind, and no place to put it down, we are bound to forget information. Then, we may feel even more overwhelmed and anxious because we are too busy worrying we may forget something important.
So, when you have a system to put information to be processed, and then a consistent habit of processing it, your mind feels more at ease because you are able to concentrate on the present, rather than trying to remember and capture everything on your to-do list.
The “Getting Things Done Method” by David Allen is a great system to implement and I use parts of it in my own planning system.
This could mean putting away the phone, turning off notifications, or having a sign that says do not disturb.
Also, another way to minimize distractions overall is to practice minimalism. When you declutter have less stuff, you also will have less maintenance to do such as cleaning, laundry, dishes, etc.
BONUS STEP: Live intentionally!
By knowing what you want, and how you want to live, you have a purpose and reason for everything you do. When you live intentionally, you are more able to make decisions on the things you put on your plate. They should all align with your goals, rather than other peoples’ goals. This way you keep your schedule in a way that is most important to you!
There are many tips or tricks that one can implement life in order to reduce overwhelm. By starting one new habit mentioned above, hopefully, you are one step closer to feeling more energized and productive.
If you want to know how to use these habits and tricks into a full system, click here to grab a spot on the VIP list to get your discount before the product launches on Feb 11!